ISO 45001:2018 - Occupational Health and Safety Management Systems: Step by step implementation guide Part-05
ISO 45001:2018 - Occupational Health and Safety Management Systems: Step by step implementation guide Part-05
Operational Controls and Emergency Responses
Process Controls and Changes
Management must plan,
apply, control and carry out the processes needed to meet the
requirements of the OHSMS. Applying actions is identified in Clause 6
and involves the following:
• Applying the control
of processes, in accordance with the criteria
• Producing and
retaining documented information, so that interested parties and observers can
have confidence that the processes have been carried out
• Adapting work to
employees
• At multi-employer
workplaces, management must coordinate the OHSMS with other managers
Control:
Management must develop,
apply and carry out processes for the eradication of hazards and the
minimization of health and safety risks (Clause 8.1.1), by utilizing the
following hierarchy of controls:
(b) Substitute or
replace health and safety hazards and risks, with less hazardous operations,
processes, supplies or machinery
(c) Use engineering
controls and the management of work
(d) Use administrative
controls, such as training and visual controls
(e) Use adequate
protective equipment for employees
Change:
Management must develop
a process or processes, for the application and control of intended short term
and long term changes that impact on health and safety performance. This
includes:
• Labor force and
machinery
• Legal and other
requirements
• Modifications in
knowledge and facts about hazards and health and safety risks
• Upgrades of technology
and related knowledge
Management must analyze
the outcomes of unplanned changes and take measures to decrease the impact of
adverse effects.
Outsourcing and Emergencies:
Contractor:
Management must develop,
apply and carry out processes to control the acquisition of products and
services (Purchasing Controls - Clause 8.1.4), to ensure compliance with
the OHSMS.
Management must organize
the procurement process with contractors (Clause 8.1.4.2), list hazards
and analyze health and safety risks arising from:
• Contractor activity
that influences the workplace
• Activities and
functions that affect the contractors’ employees
The contractor's work
and functions at a site, have an influence on the interested parties in that
area. Management must ensure that the needs of its health and safety management
system are fulfilled by contractors and their employees.
Outsource:
Management must ensure
that subcontracted jobs and processes are managed. They must also ensure
that outsourcing preparations are made in accordance with legal and
other requirements. The processes involved and the extent of control, must be
explained in the OHSMS.
Emergencies:
Management must develop,
apply and carry out the processes required to prepare for emergency
conditions, including the following:
2. Offer training for the planned responses
3. Test emergency procedures regularly
4. Send and offer suitable information to all employees during such
events
5. Assess performance
Appropriate information
must be sent to visitors, contractors, emergency response units, government
authorities and the community during such events. Moreover, all interested
parties must be involved in the design and fulfillment of emergency planned
responses. As usual, management must produce and retain documented information
on the processes involved.
Requirements of an Occupational Health and Safety Management System - summary
- An
organization's policy should include a commitment to providing a safe and
healthy working environment and a commitment towards continual improvement
of its occupational health and safety management system (OHSMS).
- Management must identify all
"interested parties" in the system, together with employees.
Interacting with the organization’s workers, contractual partners and
shareholders is an important part of maintaining a list of all interested
parties. If a business has a high accident rate, insurance premiums will
rise. Insurers are therefore an "interested party".
- The competence of an
organization’s workforce is an internal issue and is relevant to effective
health and safety management.
- External factors are outside an
organization's direct control. However, they influence an organization’s
business and operations and consequently its OHSMS.
- The latest discoveries and
research into contemporary illness in the workplace highlights: recurring
stress, strains and depression (mental health). It finds that legislation
must be upgraded and business contexts need to be fully documented, if
organizations are to truly alter their health and safety systems to
function effectively.
- 'Scope' refers to the
boundaries and applicability of an organization's OHSMS.
- Management must take into
account the "diversity" of its interested parties, when
formulating its health and safety communications strategy. Diversity,
according to the ISO 45001:2018 standard includes: Gender, Language,
Culture, Literacy and Disability.
- Employees must be made aware of
the organization's health and safety policy and its health and safety
management objectives.
- Management must react to
appropriate communications regarding its health and safety management
system.
- The documented information
relevant to the OHSMS, should include the following components:
Identification and description; Format, language and reference number;
Title, date and author; Software version (if relevant); References to
media and graphics used.
- Documented information should
be protected from: Loss of confidentiality; Improper use and Loss of
integrity (damage).
- Management must develop, apply
and carry out processes for the eradication of hazards and the
minimization of health and safety risks, using the following 'hierarchy of
controls': (a) Remove or eliminate the hazard; (b) Substitute or replace
hazards and risks with less hazardous operations, processes, supplies and
machinery; (c) Use engineering controls and management of work; (d) Use
administrative controls such as training and visual controls; (e) Use
adequate personal protective equipment.
- Where short or long term
changes are applicable to work practices, a risk and opportunities
assessment should be undertaken before the change is applied.
- Only top management or its
delegated personnel should develop, apply and carry out the processes for
hazard identification.
- Legal and other requirements
relevant to health and safety, constitute risks and opportunities for an
organization, which management must address.
- Management must develop, apply
and carry out processes to assess occupational health and safety
opportunities, in order to enhance occupational health and safety
performance in an organization.
- Management must develop
occupational health and safety objectives relevant to different work
functions and levels.
- Management must identify and
provide the resources needed for the establishment, application,
maintenance and continual enhancement of the OHSMS.
- Management must send
information regarding its OHSMS and concerning legal and other
requirements, to any relevant external parties.
- Management must develop, apply
and carry out processes to control the acquisition of products and
services, to ensure their compliance with the OHSMS.
- Management must ensure that its
outsourcing activities, with respect to health and safety, are in
fulfilment of legal and other requirements.
- Management must develop, apply
and carry out processes to prepare for possible emergency situations.
- Management must produce and retain documentation, regarding its processes and plans for reacting to potential emergency situations.
THANK YOU
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Part-06: ISO 45001:2018 - Occupational Health and Safety Management Systems: Step by step implementation guide
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ISO 45001:2018 - Occupational Health and Safety Management Systems Standard Summary
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